Squadspot is committed to safeguarding the privacy of our customers and their members. We adhere to the Australian Privacy Principles contained in the Privacy Act 1988 (Cth). This policy explains how we collect, use, and manage your personal information.
Introduction
Squadspot is committed to safeguarding the privacy of our customers and their members. We adhere to the Australian Privacy Principles contained in the Privacy Act 1988 (Cth). This policy explains how we collect, use, and manage your personal information.
Scope and Consent
This Privacy Policy applies to all users of Squadspot, including members, club administrators, and website visitors. By using our services, you consent to the data practices described in this policy.
Collection of Personal Information
We collect personal information necessary to provide our services. This includes:
SquadSpot does not collect identification documents directly from individuals. This information is entered by the club or association using the platform. Clubs are solely responsible for ensuring appropriate consent is obtained from members and that all privacy obligations are met.
SquadSpot stores this information securely on behalf of clubs and does not access, analyse, or use it for any other purpose. All data is encrypted in transit and at rest, and access is limited to authorised club administrators only.
How We Collect Your Personal Information
Personal information is collected directly when you interact with us electronically, via telephone, or in person, when you access our website, and when we provide our services to you. We may also receive information about you from third parties.
Use of Personal Information
We use the information we collect to:
Disclosure of Personal Information
We will not sell your personal information. It may be disclosed to:
International Transfers
Your information may be transferred to, and processed in, countries other than Australia. We ensure that appropriate safeguards are in place to maintain the security of your information.
Security of Personal Information
We employ robust security measures to protect your information from unauthorised access, use, or disclosure. All personal data — including sensitive identification details such as firearm or driver’s licence numbers — is encrypted in transit and at rest. Access is strictly limited to authorised users designated by the club or organisation.
We take additional care when storing identification documents or licence information, recognising their sensitivity under Australian privacy law. These details are stored securely and are not accessed, used, or processed by SquadSpot beyond providing the infrastructure for clubs to manage their operations.
We also take steps to ensure that our third-party service providers (such as cloud hosting or analytics platforms) maintain appropriate and compliant security measures aligned with the Australian Privacy Principles.
User Rights
You have the right to access, correct, or request the deletion of your personal information. You can manage your information and privacy preferences through your account settings or by contacting us directly.
Cookies and Tracking Technologies
Our website uses cookies and other tracking technologies to enhance user experience and analyze site traffic. You have the option to adjust your browser settings to refuse cookies.
Changes to Privacy Policy
We reserve the right to modify this Privacy Policy at any time. All modifications will be effective immediately upon posting on our website. We will notify users of significant changes via email or through the platform.
Complaints and Contact Information
If you have any questions or complaints about our privacy practices, please contact us. We take complaints very seriously and will respond promptly.
This Privacy Policy is designed to provide transparency into our privacy practices and principles in a format that users can navigate, read, and understand. We are dedicated to protecting your personal information and complying with applicable privacy laws.
