Shooting club & range management software

Genuine Reasons and licence/PTA expiry tracking, range-officer sign-in, attendance and participation compliance, and live scoring — the regulatory detail generic membership tools don't touch. Built for pistol, clay target, rifle and hunting clubs.

SquadSpot membership management platform for Australian sports clubs and associations

Built for Shooters, Not Admin Tasks

Designed for Australian Sports Shooting

SquadSpot was built to handle the operational demands of sports shooting clubs, where attendance, scoring, renewals, and compliance matter. The same structure now supports archery clubs, car clubs, fishing clubs, cycling groups, and competitive associations that need accurate participation tracking and reliable member records.

Membership
& Renewals

End-to-end applications, renewals, recurring payments, and automatic status updates.

Participation
& Scoring

Track attendance, competition results, and member activity in one system.

Compliance
& Safety

Export accurate reports, support committee transitions, and maintain reliable records.

Gun Club Membership Software

Software Australian shooting clubs have been waiting for

Real-time cloud access

Multiple users can access crucial data in real-time, securely stored in the cloud.

Website Design

Explore our Website CMS option to amplify your online presence.

Digital Check-In

Member self Digital Check-In to streamline efficiency and experience.

Member management

Utilise member grouping, roles, permissions, and multiple logins for effective administration.

Match Score tracking

Easily track and manage match scores, providing more accurate records and results.

Group communication

Benefit from integrated group email and SMS marketing for seamless member engagement.

Attendance Reporting

Track attendance and ensure compliance for reporting and keep your members updated.

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Managing a club shouldn’t rely on spreadsheets & disconnected tools

SquadSpot is modern club membership software designed for Australian sports clubs, associations, and member-based organisations that need reliable records, streamlined renewals, and accurate participation tracking. Originally built for structured competitive clubs, the platform now supports a wide range of community and sporting groups looking to simplify administration and improve member experience.

Whether you manage a shooting club, car club, archery club, fishing association, cycling group, or competitive league, SquadSpot brings your membership operations into one secure system.

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Club membership management software showing member database and status tracking in SquadSpot

Why Most Clubs Struggle With Membership Management

Clubs rarely set out to build complex administration systems. Over time, processes evolve. A spreadsheet is created. Payments are tracked manually. Attendance is recorded separately. Renewal reminders are sent from someone’s personal inbox... It works — until it doesn’t.
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When membership grows, committees change, or reporting requirements increase, manual systems start to break down:

Member records become inconsistent
Expiry dates are unclear
Participation history is hard to verify
Payments require manual reconciliation
New committee members inherit systems they didn’t design

For structured clubs that run regular events, competitions, or regulated activities, fragmented administration creates risk and unnecessary workload.
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SquadSpot replaces disconnected tools with one centralised membership platform designed specifically for organised clubs and associations.

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Manage Memberships, Renewals & Applications Easily

Squadspot simplifies the process of bringing in new members and keeping existing ones engaged. With custom online application forms, automated renewal reminders, and a centralised member database, you can streamline your admin and reduce time spent on repetitive tasks. Whether your club runs monthly memberships or seasonal cycles, everything is trackable in one place.
Learn more about Member Management

Built for Australian Shooting Compliance Realities

Australian shooting clubs operate in a regulatory environment that no generic club software is built for. Genuine Reasons declarations. State firearms registry participation reporting. Licence expiry tracking. Range Officer sign-in. Permit to Acquire records. The compliance footprint is real, and getting it wrong has consequences for both the club and its members. SquadSpot is built specifically for this environment.

Track Attendance and Stay Compliant

Need to record who attended, when, and what activity they participated in? Squadspot’s attendance tracking tools are built for clubs that require precision and accountability. From sign-ins to exportable reports, you can track attendance by session, member type, or discipline — helping your club meet safety standards and compliance requirements.
See how Attendance Reporting works

Firearms Registry Participation Reporting

Every Australian state requires recognised shooting clubs to report member participation data to the state firearms registry on a regular cadence. The data formats and submission frequencies vary by state — NSW, QLD, VIC, WA, and SA each operate their own scheme — and the reporting burden falls squarely on club secretaries who, in most cases, are volunteers. SquadSpot ships with pre-built export formats for the five mainland state firearms registries, plus a separate export format for SSAA peak body reporting. The export pulls directly from attendance records captured during member sign-in — no separate spreadsheet, no manual reconciliation, no risk of missed members or duplicate entries. The same data captured at the range door becomes the basis for the participation report at the end of the period.

Accept Payments Online — Without Chasing Members

No more manual bank transfers or cash collection headaches. Squadspot lets you link fees directly to forms, applications, or range access. Payments go straight to your club’s bank account, and payment status is automatically linked to each member’s profile for easy reconciliation.
Explore Online Payments

Communicate with Members via Email & SMS

Keep everyone informed without juggling multiple systems. Use Squadspot’s built-in communication tools to send group emails, reminders, and SMS notifications — all filtered by member type, attendance, or event. This means better engagement and less time chasing people for updates.
How Group Messaging Works

Why Squadspot is Better for Niche Clubs

Unlike generic club platforms, Squadspot was built specifically for clubs that need to track more than just names and emails. Whether you’re running a shooting match, an archery tournament, or a car club gathering, Squadspot is designed to handle scoring, attendance, logbook management, visitor tracking, and compliance — all tailored to the way real clubs operate.
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Shooting Ranges

Archery Club Management Software

Manage archery club memberships, track scores, and simplify event planning. Squadspot handles admin so you can focus on performance.

Pistol Club Software

All-in-one software for pistol clubs. Manage members, scoring, forms, and communications—built for precision, safety, and competitive shooting.

Clay Target Club Software

Track scores, manage memberships, and handle communications for clay target clubs. Squadspot keeps admin simple on and off the range.

Rifle Range & Hunting Club Software

Attendance tracking, compliance, and member management for rifle and hunting clubs. Accurate records and better member engagement.

Other clubs

Fishing Club Management Software | Competitions, Catches & Events

Membership software for Australian fishing clubs. Run competitions, track catch scores, manage juniors, and organise weigh-ins, outings, and events from one platform.

Association Management Software

Squadspot supports association operations from memberships to events. Scalable admin and clear communication across all member groups.

Sports Club Management Software

All-in-one sports club management software for Australian clubs. Manage memberships, events, attendance, and payments in one easy platform built for Aussie sports clubs.

Car Club Management Software | Historic Registration & Events

Membership software for Australian car clubs. Track historic registration, vehicle profiles, and logbook entries. Manage cruises, shows, and renewals from one platform.

Surf Lifesaving Club Software

Manage surf club memberships, training attendance, and competition results in Squadspot. Simple, secure, and mobile-friendly.

Faqs

Frequently Asked Questions

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What types of clubs use Squadspot’s membership software?

Squadspot is built for sport and community-based clubs like shooting, archery, motorsport, car clubs, and associations. It’s ideal for any club that needs structured member records, attendance tracking, and clear reporting.

Does Squadspot support attendance tracking?

Absolutely. Squadspot includes digital check-in, visitor logs, and exportable attendance reports — making it easy to track who was present and when, and stay compliant.

Is Squadspot secure and cloud-based?

Squadspot is fully cloud-hosted and designed with data security in mind. Your member data, scores, and attendance logs are safely stored and accessible only to authorised users.

How does SquadSpot handle range officer sign-in?

SquadSpot's digital check-in is built for the Range Officer's actual workflow. Members can sign in via a kiosk at the range, on their own phone through a web link, by QR code, or via a bulk infrared scanner for high-volume clubs. Visitors follow a separate sign-in flow that captures the additional documentation a visitor needs. The Range Officer has a live dashboard showing who's currently on the range, what discipline they're signed in for, and any flags raised at sign-in.

Can SquadSpot flag members with expired firearms licences?

Yes. SquadSpot tracks each member's firearms licence details and flags members whose licence has expired or is approaching expiry at the moment they sign in. The same applies to lapsed club memberships — a member whose membership has expired is flagged at check-in. The Range Officer sees the flag immediately and the situation is handled before the member proceeds onto the range, rather than discovered later in an audit.

Does SquadSpot work for clubs with multiple shooting disciplines?

Yes. SquadSpot supports multi-discipline operations through configurable activity types. Pistol, rifle, clay target, archery — each discipline can be tracked separately within a single club's membership database. Attendance is recorded against the specific discipline at check-in, so state reporting and competition leaderboards remain accurate for clubs whose members shoot across multiple disciplines.

Can Squadspot handle new member applications and renewals?

Yes — Squadspot includes digital application forms, automated renewal tracking, and optional payment integration, so you can streamline the entire membership lifecycle.

Can I take online payments for membership fees?

Yes. You can attach payments to application forms, renewals, or event registrations. Funds go straight into your club’s account, and payment status is linked to each member profile.

Can I use Squadspot for scoring and event management?

Yes — Squadspot includes scoring tools for shooting, archery, and competition-based clubs. We’re also rolling out full event management and live scoring as upcoming features.

Does SquadSpot help with state firearms registry participation reporting?

Yes. SquadSpot ships with pre-built export formats for the five mainland state firearms registries (NSW, QLD, VIC, WA, SA) and SSAA peak body reporting, plus generic CSV and Excel export options. The reports pull directly from attendance records captured at member check-in, so there's no separate data entry or reconciliation required. Clubs that previously spent hours each reporting period assembling submissions typically reduce that to minutes.

Can we record Genuine Reasons declarations at member check-in?

Yes. SquadSpot's check-in workflow can be configured to prompt for whichever declarations and acknowledgements the club's procedures require — Genuine Reasons declarations, safety acknowledgements, range standing orders confirmation, or any other club-specific compliance prompt. The declaration is recorded against the member and the specific visit, creating an auditable record that the club can refer to or export when needed.

Take control of club admin and membership management.